Department of Mathematics

Instructor Exam Procedures For Students With Disabilities

This page details exam accommodation procedures for Summer session courses.

Addressing exam accommodation requests

It is important to note that exam accommodations can only be met if:

  1. The Undergraduate Services Office (MATH 242) has received an accommodations letter from the student and
  2. The student files an Option Sheet no later than seven (7) days in advance of the exam.

NOTE: We strongly request students give their accommodations letter to the Undergraduate Services Office during the first week of classes or as soon as they receive it afterwards to aid in the organization of administering exams.

The student must give the completed Option Sheet to Undergraduate Services Office (MATH 242) personnel in person. Do not accept these sheets yourself.

Sample Forms

Students must get Option Sheets from the Undergraduate Services Office (MATH 242). Sample forms will not be accepted.

Overview of the Procedures For Providing Academic Adjustments On Exams.

The Testing Center is not open in the evenings. If you give evening exams then you are responsible for accommodating students’ needs appropriately. See the relevant section below for further details.

  1. Before each exam the student makes an appointment with the Testing Center (SCHL B42) to take the test there at approximately the same time as the exam time and fills this information out on the Option Sheet.
  2. Unless the student is taking an alternate exam, you fill out Part 3 of the Option Sheet after the student fills out Parts 1 and 2 and return it to the student. Keep track of when students are taking exams in the Testing Center, this information is in Part 2 of the Option Sheet.
  3. The student turns the Option Sheet in to MATH 242 at least seven (7) days before the regular exam.
  4. You provide the appropriate exam accompanied with an Testing Center coversheet (also available in the Undergraduate Services Office) to MATH 242 at least three business days before the exam.
  5. If you indicate on the Testing Center coversheet that you are available for student questions then you must be available to answer your phone during the student's appointment.
  6. The Undergraduate Services Office personnel drop off and pick up the exam at the Testing Center.
  7. You are notified via e-mail to pick up the exam for grading. Contact the Undergraduate Services Office if you do not hear from them after the student’s exam date to make sure the exam was taken.

Evening Exams

If you hold an evening midterm exam for your sections you are responsible for acquiring separate room(s) and staffing them with graduate graders to accommodate students.

Do not allow students to begin taking the exam with the rest of the class then stay in the room or move to your office. It is strictly forbidden as it creates privacy concerns and makes an unnecessarily stressful testing environment for the student.

Preparing for evening exams

Arranging for some accommodations takes forethought. Use the instructor instructions listed on the student’s letter to guide your preparations, but keep the following in mind.

  • Students who are bringing a reader or a scribe to the exam will need a room by themselves. Except for a proctor, there should be no one but the scribe and the student in this room.
  • Students who have room alone accommodations will need a room by themselves. Except for a proctor, there should be no one but the student in this room.
  • If their letter specifies that you must provide enlarged copies of materials, you must have a copy made of your exam enlarged to the size specified in the letter. Remember that the main office has a 1 business day turn around time for copies.
  • The student may need a special desk in this room. The instructor instructions on the letter will give you the resources to help you make sure the room you provide is adequate.
  • In distraction reduced environments proctors cannot move around the room or perform tasks that make noise, like typing or eating crunchy foods and must space students out.
  • Remember to schedule the room for enough time so that students are allowed all the time they are entitled to according to their accommodations