Travel

To help make your travel experience as smooth as possible, we ask that you follow these procedures:

Before Travel

Please note that foreign travel may require additional approvals so please allow extra time when planning any travel abroad.

• Prior to travel, you will need to obtain appropriate permission via a Form 17: Request for Authority to Travel on University Business.
• NOTE: If you will be gone for more than 22 working days, prior to travel you will need to file an RLA form (pdf) (xls).
• Persons intending to drive a vehicle (even their own) must adhere to the Use of Vehicles for University Business policy
• Graduate Students, Undergraduate Students and Volunteers who intend to drive a vehicle (even their own) at any point during their travel need see Michelle Jenkins (MATH 838) early in the planning process to have a Motor Vehicle Record (MVR) report run prior to their travel.
• Others must self-report as "acceptable" using Risk Managements MVR Grading Grid.

Purdue Motor Vehicle Policy

On March 1, 2010 the Use of Vehicles for University Business policy came into effect.

According to this policy the Minimum Driver Qualifications are:

1. Possess a valid US or Canadian driver's license with a classification appropriate to the type of Vehicle being driven, or a valid license from another country where a Vehicle is being operated.
2. Be at least 18 years of age and have one year of licensed driving experience prior to driving on University Business. Requests for exceptions to these requirements must be submitted to Risk Management in advance for review on a case-by-case basis.
3. Have an "acceptable" driving record, as defined by Risk Management (MVR Grading Grid). Individuals who are unsure of their driving record may secure a copy of their MVR from their auto insurance provider or through the Indiana Bureau of Motor Vehicles.

See the Use of Vehicles for University Business website for more information

After Travel

• Once you return from your trip, you can claim expense reimbursement via a From 25: Purdue University Travel Reimbursement Request.
• We also require a neatly written or typed list of everything you are requesting reimbursment for along with the accompanying receipts. On this list include your actual leave and return dates.

Useful Travel Links:

• University Travel Department (including Mileage Reimbursement)
• Domestic Per Diem Rates
• Foreign Per Diem Rates
• Domestic Travel Pocket Guide
• Foreign Travel Pocket Guide