How to download course rosters and submit initial course participation report

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Revised 11/11/15

Course rosters

Instructors who have completed FERPA certification can download course rosters using myPurdue. Instructors whose FERPA certification is not current can renew their certification at http://www.purdue.edu/webcert. Graders should request their instructors to download course rosters on their behalf and send them using Filelocker. (For details about how to use Filelocker read Policies for handling sensitive and restricted data.) Alternatively, some graders may be asked by their instructors to store grades on Blackboard Grade Center.

Since course rosters contain sensitive data (e.g. PUID) they must be handled according to university regulations. Storing course roster information on a laptop, mobile device, or data storage device is not advised. Instead this information should be stored in your Purdue career account home directory. (For details about how to connect to you career account home directory read Policies for handling sensitive and restricted data.)
  1. Log in to myPurdue using your Purdue career account username and password.
  2. Click the Faculty tab. Click Download Course Rosters (under Quick Links). Select the term using the Select a Term dropdown menu and click the Submit button.
  3. Check the box for the course roster you want to download. Click the Download Roster button to download a spreadsheet of your roster in csv format.
  4. If you are having difficulties please see Dr. Philip Mummert pmummert@purdue.edu in MATH 846.

Initial course participation

Instructors must submit an initial course participation report using myPurdue for each section they teach before the end of the 4th week of class in Fall and Spring and before the end of the 3rd week of class in Summer. This report consists of stating which of your students is participating in the sections you teach and it is mandated by the US Department of Education. Instructors will be contacted by either the lecturer or course coordinator associated to their sections or by the Associate Head of the department with a reminder to submit the report and a statement about what the department considers to be participating in a course.

  1. Log in to myPurdue using your Purdue career account username and password.
  2. Click the Faculty tab. Click Initial Course Participation (under Quick Links). Select the term using the Select a Term dropdown menu and click the Submit button.
  3. Click the 5-digit CRN for the section that you want to submit the report on.
  4. The column entitled Roll Call records whether a student has participated. A check indicates the student has participated—the default setting is a check. Use the criteria outlined by your lecturer, course coordinator, or the Associate Head to decide which of your students has not participated and uncheck the Roll Call box for those students.
  5. Click the Submit button when finished. You can go back at a later time and edit your entries if needed.